How to Create an Event Registration Form

Event Registration Forms are used to collect essential information from individuals who wish to attend or participate in an event. It allows organizers to capture details such as name, contact information, payment details (if applicable), and preferences related to the event (e.g., session choices, and dietary restrictions). This form helps event organizers manage attendee lists, track registrations, and ensure smooth event planning and coordination. Additionally, it can be used to gather important data for follow-up communication, such as event reminders or post-event surveys. 

Creating an Event Registration Form 

Navigate to the Forms section of your account, and select the option to create a new form.

You can either create your form from scratch or select from a range of available templates. In this guide, we will focus on building the form from scratch.

Next, rename your form for easy identification. This can be done by clicking the pencil icon beside the name of the form on the upper panel, and then updating the name per your requirements.

Styling Your Form

Under the 'Styles' tab, you have the flexibility to change the form's layout, colors, and background. You can also choose to toggle the agency branding on or off, depending on your preference.

If necessary, switch to the Themes tab to change the form's appearance.

Customizing Form Settings

In the 'Options' tab, you can configure the on-submit actions, integrate a Facebook pixel ID for tracking, and decide whether to enable sticky contact, which keeps the user's information for future reference. You can also adjust other form settings such as enabling GDPR Compliant Fonts and capturing the Contact Timezone.

Adding Fields

The four most crucial fields to include are: First Name, Last Name, Phone Number, and Email. These fields are vital for basic attendee information. Once added, ensure that they are marked as required to capture essential contact details.

If your event requires payment for attendance, add a payment element to the form that will best suit the structure of your event.

Additionally, if your event requires more detailed information, you can add custom fields. This feature is particularly helpful for collecting event-specific data. For instance, you can include a custom field to ask attendees about their preferred attendance modality or to specify the number of guests accompanying them.

Remember to add a submission button at the bottom of the form! This button is customizable in terms of color, text, width, and more.

Once you have added all the required fields, you can configure conditional logic, and set up notifications to alert you when a response has been received! 

With all the necessary configurations in place, save the form and integrate it with your tools to allow your clients to register for your event!

Practical Examples and Use Cases

• Free Workshops: For a free educational workshop, you might only need the basic fields plus a few custom questions about the attendee's current knowledge level or areas of interest.
• Paid Conferences: For a conference, you can use the payment integration feature to sell tickets. You might also add fields for dietary preferences or T-shirt sizes if you are providing meals or event merchandise.

Frequently Asked Questions

Q: What if I need to collect more detailed information?

• Utilize custom fields to add any specific questions relevant to your event.

Q: How do I ensure my form matches my event's branding?

• Use the 'Styles' tab to customize the look of your form, ensuring it aligns with your event's theme and branding.

Q: Can I track form submissions for marketing purposes?

• Yes, by integrating a Facebook pixel ID in the form's options, you can track submissions and optimize your marketing efforts.